Everything You Need to Run Your Music Business

Built by music industry veterans who got tired of juggling spreadsheets, email threads, and sticky notes.

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Plan Every Release with Military Precision

Stop losing track of deadlines, tasks, and who's responsible for what. Artalyx gives you complete campaign management from concept to completion.

Key Features:

Campaign Setup

  • Link campaigns to artists and releases
  • Set start and end dates with status tracking
  • Custom campaign types (album release, single, tour, event)
  • Automation option: standard promotional tasks created on save

Task Management

  • Assign tasks to team members with due dates and priorities
  • Recurring tasks (daily, weekly, monthly, yearly)
  • Bulk edit multiple tasks at once
  • Attach files and notes to any task

Budget Tracking

  • Allocate budget across Marketing, Press, Distribution, and Production
  • Log actual expenses against the campaign
  • Monitor spending vs. budget in Financial Hub

Campaign Tracking Page

  • See all active campaigns and their status at a glance
  • Task completion rate per campaign
  • Communications sent and media coverage received
Use Case:

"I'm planning a 3-month album campaign for one of my artists. I need to coordinate with the manufacturer, book a release show, pitch to 100 blogs, and track a $5,000 budget. Artalyx keeps it all organized in one place."

Build Your Network. Never Pitch the Wrong Person Twice.

Your industry contacts are your most valuable asset. Organize them with smart filtering, interaction history, and bulk import.

Key Features:

Contact Organization

  • Filter by genre, region, outlet type, priority, and status
  • Track every contact with full profile: outlet name, email, reach, submission guidelines
  • Priority tiers (High, Medium, Low)
  • Status tracking (Active, Inactive, Bounced)

Interaction History

  • Full communications log per contact
  • See every email sent, pitch submitted, and coverage received
  • Last contact date always visible
  • Never accidentally double-pitch

Import/Export

  • Bulk import from CSV (Excel, Google Sheets)
  • Flexible column mapping — your headers, not ours
  • Export filtered contact lists

Contact Types

  • Blogs & Webzines, Podcasts, Playlist Curators
  • YouTube Channels, Radio Stations (College, Commercial, Internet)
  • Influencers, Press & News Outlets, Venues, Distributors
  • Sync Licensing Contacts, Booking Agents, Other Labels
Use Case:

"I need to pitch this shoegaze EP to every blog that covers shoegaze and is rated high priority. Artalyx finds them in seconds and I can email the whole list directly from the platform."

Send Professional Pitches. Track Results. Never Miss a Follow-Up.

Gmail OAuth means you send from your own address with full open and click tracking. No third-party footers. No app passwords. Just professional outreach.

Key Features:

Gmail OAuth Integration

  • Secure login through Google — no password stored
  • Sends from your actual Gmail address
  • Appears in your Gmail Sent folder
  • Recipients see YOUR email, not a service name

Email Templates

  • Save reusable templates for common outreach scenarios
  • Merge fields: contact name, outlet name, artist name, release title, and more
  • Default email signature applies to all sends

Tracking & Analytics

  • See who opened your email and when
  • Track link clicks per contact
  • Full engagement history per contact
  • Export tracking data

Drafts & Scheduling

  • Save in-progress emails as drafts and finish later
  • Schedule emails to send at a specific future date and time
  • Sends automatically without you being logged in

SMTP Option

  • Use any SMTP provider if you prefer
  • Fully separate from Gmail OAuth configuration
  • Test connection and send test emails from Settings
Use Case:

"I'm pitching 200 blogs about an album release. I need to know who opened it, who clicked the stream link, and who needs a follow-up. Artalyx tracks every open and click automatically."

Manage Your Entire Roster from One Dashboard

Every artist gets a complete profile with contracts, releases, contact info, and social links. Everything about everyone in one searchable database.

Key Features:

Artist Profiles

  • Bio, photo, genre, and status
  • Social and streaming links: Spotify, Apple Music, Instagram, TikTok, YouTube, Bandcamp, and more
  • Email, phone, and manager contact info

Contract Details

  • Contract start and end dates
  • Revenue split percentages
  • Recoupment tracking
  • Signing date

Release Tracking

  • All releases linked to the artist record
  • Catalog numbers, UPC/EAN, ISRC codes
  • Format, distribution platforms, aggregator
  • Credits and royalty split documentation

A&R Prospect Pipeline

  • Track unsigned artists you're interested in
  • Add notes from conversations
  • Set follow-up reminders
  • Convert prospects to signed artists

Artist Portal Access

  • Give artists a login to view their own releases, royalty statements, and contracts
  • They see only their own data — nothing else
Use Case:

"I've got 12 signed artists with different royalty rates and contract end dates. Artalyx keeps every deal organized and I can see at a glance which contracts are coming up for renewal."

Know Exactly Where Your Money Is

Track every dollar in and out. Revenue, expenses, and merch — all in one place, all feeding into your royalty calculations.

Key Features:

Revenue Tracking

  • Log all income: streaming, physical sales, sync fees, advances
  • Revenue type tagging (Digital or Physical) for correct royalty split application
  • Item/Track field — specify exactly which song or product generated the income
  • Link revenue entries to campaigns for accurate royalty calculations

Expense Tracking

  • Log one-time and recurring expenses with category tagging
  • Recurring frequency options: weekly, monthly, quarterly, yearly
  • Link expenses to campaigns for budget vs. actual tracking
  • Create a payment reminder task directly from any expense

Merch Manager

  • Track merch items per artist (shirts, vinyl bundles, posters, etc.)
  • Log revenue and production costs per item
  • Net profit calculated automatically (gross revenue minus expenses)
  • Merch profit flows into royalty statements using the configured merch split

Financial Dashboard

  • Total revenue, total expenses, and net profit at a glance
  • This month and this year summaries
  • Recent expenses and revenue entries
Use Case:

"I need to know my net profit for the quarter before I calculate royalties. Financial Hub shows me total revenue, total expenses including merch costs, and net profit in seconds — then that data flows straight into my royalty statements."

Professional Royalty Statements. Nothing Like This Exists in a Free WordPress Plugin.

Select an artist, choose the period, click Load Revenue. Artalyx builds a complete, printable royalty statement with your full letterhead in minutes.

Key Features:

Statement Workflow

  • Create a statement post for one artist covering one period
  • Select campaigns and merch items to include
  • Click Load Revenue Data — Artalyx pulls every qualifying entry via AJAX
  • Review the full breakdown before saving: digital, physical, and merch line items with calculated splits
  • Fill in recoupment and payment fields, then save

Per-Statement Split Overrides

  • Global split defaults apply to all statements (set in Royalty Settings)
  • Override digital, physical, and merch splits on any individual statement for artists with different deals
  • Global settings for all other artists are unaffected

What Prints on Every Statement

  • Your full label letterhead: logo, company name, legal name, address, phone, email, website
  • STMT-YEAR-ID reference number
  • Itemized revenue with Item/Track detail and revenue type badges
  • Merch breakdown: gross revenue, expenses, net profit, artist/label share
  • Recoupment section (advance, recouped to date, remaining balance)
  • Payment details, dispute clause, payout threshold notice, payment terms, and signature block

Royalty Settings

  • Configurable digital, physical, and merch split percentages
  • Minimum payout threshold (default $25.00 USD)
  • Payment terms (default Net 30) and dispute window (default 30 days)
  • Custom disclaimer text for jurisdiction-specific legal language

Royalty Statements Report

  • Filter by year and quarter (Q1-Q4 with quarterly due dates)
  • Payment status badges: Paid, Unpaid, Partial
  • Print individual statements or all statements for a period at once
  • Clean standalone print window — no WordPress admin chrome
Use Case:

"End of quarter. I open each artist's statement, click Load Revenue Data, review the breakdown, add recoupment info, and print. Each statement has our full letterhead, every revenue line item the artist can verify, and all the legal terms. Professional statements in minutes, not hours."

See Your Entire Operation at a Glance

Visual calendar shows all tasks and deadlines. Two-way Google Calendar sync keeps your Artalyx schedule and your Google Calendar in lockstep.

Key Features:

Calendar Views

  • Month, week, and day views
  • Filter by artist, campaign, or type
  • Color-coded by priority

Task Management

  • Create tasks with priority, due date, and assignee
  • Link tasks to campaigns, releases, artists, or contacts
  • Recurring tasks: daily, weekly, bi-weekly, monthly, yearly
  • Bulk edit multiple tasks simultaneously

Google Calendar Sync

  • Two-way sync — Artalyx tasks appear as Google Calendar events
  • Changes in either direction sync automatically
  • No re-authorization needed during normal use — tokens auto-refresh
  • Same OAuth authorization covers both Gmail and Calendar
Use Case:

"I use Google Calendar for everything. With Artalyx two-way sync, every task I create shows up there automatically and every change syncs back. One calendar, no manual entry."

Know Exactly Where You're Getting Mentioned

Track every review, interview, playlist add, and feature. Measure campaign success with real data.

Key Features:

Coverage Logging

  • Log reviews, interviews, features, and news mentions
  • Rate sentiment (positive, neutral, negative, mixed)
  • Add publication tier (A-list, B-list, C-list)
  • Attach URLs and screenshots

Performance Metrics

  • Total coverage by campaign
  • Coverage by outlet tier
  • Sentiment breakdown

Playlist Tracking

  • Track Spotify, Apple Music, and YouTube playlist adds
  • Log follower counts and submission status

Reporting

  • Press Coverage report with date range and artist filters
  • Export for clients or investors
Use Case:

"My client wants to know if the campaign was worth it. I show them 15 reviews — 3 A-list, 8 B-list, 4 C-list — all positive, plus 5 playlist adds. Numbers don't lie."

Plan Tours, Track Venues, Coordinate Logistics

Manage tour routing, venue relationships, and live event coordination from the Live Events Hub.

Key Features:

Venue Database

  • Store venue contacts, capacity, location, and tier
  • Past show notes and payment terms
  • Booking contact details

Tour Planning

  • Create multi-date tour itineraries
  • Link tours to campaigns
  • Track expenses vs. guarantees

Show Tracking

  • Attendance numbers, merch sales, door splits
  • Per-show expense tracking
Use Case:

"Planning a 20-date tour. I need to track which venues we've played before, what the guarantees are, and whether we're staying profitable night by night. All in Artalyx."

Coordinate Physical and Digital Distribution

Track manufacturing orders, pressing plants, distribution deals, and physical inventory.

Key Features:

Manufacturer Management

  • Store manufacturer contacts for CD, vinyl, and merch production
  • Track orders, delivery dates, and costs
  • Upload invoices and production specs

Distribution Tracking

  • Digital distribution platforms (Spotify, Apple Music, etc.)
  • Physical distribution (wholesale, consignment)
  • Aggregator tracking (DistroKid, CD Baby, TuneCore, etc.)
  • Territory management

Release Metadata

  • Catalog numbers, UPC/EAN barcodes, ISRC codes per track
  • Format tracking: Digital, CD, Vinyl, Cassette
  • Distribution status per format
Use Case:

"I ordered 500 vinyl from a plant in Czech Republic and 1,000 CDs from Italy, distributing through 3 different companies. Artalyx tracks every order and every delivery date."

Own Your Fan List. Build It. Send to It. Keep It.

Manage your subscriber list, send professional newsletters, and keep your fan data on your own server — not someone else's platform.

Key Features:

Subscriber Management

  • Add subscribers manually or import via CSV
  • View all subscribers with subscription date and source
  • Automatic unsubscribe handling — every newsletter includes an unsubscribe link
  • Export your full subscriber list at any time
  • GDPR-compliant by design

Newsletter Builder

  • Three professional templates: New Release, Tour Announcement, General Newsletter
  • Create and save your own custom templates
  • Personalize with merge fields
  • Send a test email to yourself before sending to subscribers

Send Options

  • Send now to all subscribers or a specific segment
  • Schedule for a future date and time — sends automatically without you being logged in
  • Save as draft and finish later
Use Case:

"New release dropping Friday. I built the newsletter on Monday, scheduled it for Thursday at 10am, and it sent automatically. My fan list is in Artalyx, on my server — not locked inside a third-party platform I'm paying monthly for."

Give Artists and Clients Real-Time Visibility

Artists and clients can log in to view their own data — releases, royalty statements, contracts, and campaign performance — without any access to your admin.

Key Features:

Artist Portal Access

  • Assign the Artist role to any WordPress user
  • Artists see only their own releases, royalty statements, and contracts
  • No access to other artists, contacts, finances, or settings
  • Builds trust through transparency

Available at Pro Tier and Above

  • Works in both Label Mode and Promotions Mode
  • No additional setup required beyond assigning the user role
Use Case:

"My artists used to email me asking for their royalty statements and release dates. Now they just log into the portal and see everything themselves. Saves me time and makes the label look professional."

An App-Style Interface Built for Daily Use

Switch to Hub Mode and Artalyx transforms from a WordPress plugin into a clean, card-based management app. Built for people who live in it every day.

Key Features:

Hub Navigation

  • WordPress sidebar and admin bar are hidden in Hub Mode
  • Everything organized into purpose-built hub pages: Main Hub, Communications Hub, Marketing Hub, Financial Hub, Label Operations Hub, Live Events Hub
  • Each hub shows live counts for its content
  • One click from any hub card to the relevant page

Classic Mode Always Available

  • Classic Mode (standard WordPress sidebar) is the default on install
  • Switch to Hub Mode in Settings → General when you're ready
  • Switch back anytime — no data is affected by switching modes
  • Use Classic Mode whenever you need access to other WordPress features like themes or plugins
Use Case:

"I switched to Hub Mode on day two and never looked back. Everything is organized exactly how I think about my business — not how WordPress thinks about posts and pages."

Nine Reports. Real Answers.

Know what's working, what's not, and where to invest your time and money.

Available Reports:

Campaign Performance

  • Budget vs. actual spending, task completion rates, media coverage secured

Release Timeline

  • All releases by date, status breakdown, format distribution

Financial Summary

  • Revenue by source, expenses by category, profit/loss analysis, campaign ROI

Royalty Statements

  • Filter by year and quarter, payment status badges, print controls

Artist Roster

  • All artists and status, release counts, contract details, revenue generated

A&R Pipeline

  • Prospective artists by status, follow-up schedules, submission tracking

Press Coverage

  • Coverage by outlet type, pitch-to-coverage conversion, most successful outlets

Radio Airplay

  • Station and market reporting, airplay trends, filter by date range and station type

Task Productivity

  • Tasks completed vs. overdue, completion rates by team member, upcoming deadlines
Use Case:

"End of quarter I run the Financial Summary to see profit/loss, the Royalty Statements report to queue up payments, and the Campaign Performance report to see which campaigns drove the most coverage. All the data I need in one place."

Gmail Works Out of the Box. No Setup Required.

Artalyx is Google Verified. OAuth credentials are built directly into the plugin. Most plugins make you set up a Google Cloud project. We don't.

What This Means For You:

No Google Cloud Console Required

  • No need to create a Google Cloud project
  • No API keys to generate
  • No Client ID or Client Secret to enter
  • No app passwords or special Gmail settings

Setup in Four Steps

  • Enter your Google email address in Settings → Google Services
  • Select OAuth 2.0 and save
  • Click Authorize with Google
  • Sign in and grant permissions — done

What You Get

  • Gmail API sending — reliable on any host, no SMTP port blocking
  • Automatic open and click tracking on every email sent
  • Two-way Google Calendar sync for tasks and deadlines
  • Tokens auto-refresh during normal use — no re-authorization needed
Use Case:

"I set up three other WordPress email plugins before Artalyx. All of them wanted me to create a Google Cloud project, enable APIs, set up OAuth credentials — 45 minutes of work before sending a single email. Artalyx took four clicks."

FEATURE MATRIX BY OPERATING MODE

INTEGRATIONS

Connect Artalyx to the tools you already use.

Current Integrations

  • ✓ Gmail (OAuth, sending, tracking)
  • ✓ Google Calendar (two-way sync)

On the Roadmap

Future integrations we're working toward — not yet available.

  • ⏳ Spotify for Artists (streaming data)
  • ⏳ Bluesky (social posting)
  • ⏳ Facebook & Instagram (social posting)
  • ⏳ QuickBooks (accounting sync)

SEE IT IN ACTION

START FOR FREE
VIEW A DEMO
VIEW PRICING

Operating Mode Comparison

Choose your mode when you sign up. Enterprise tier can run both Label + Promo simultaneously.

Feature
Label Mode
Promo Mode
Full Mode
Artist Roster Management
✓
Limited
✓
Contracts & Royalties
✓
—
✓
Manufacturers & Distribution
✓
—
✓
Tours & Venues
✓
—
✓
Client Campaign Management
—
✓
✓
Media Contact Database
✓
✓
✓
Pitch Tracking & Follow-ups
—
✓
✓
Playlist Submissions
✓
✓
✓
Email Integration (Gmail)
✓
✓
✓
Media Coverage Tracking
✓
✓
✓

Note: Free tier is Promo Mode only. Starter through Business tiers choose Label OR Promo Mode. Enterprise tier gets Full Mode (both simultaneously).

STILL HAVE QUESTIONS?

Browse our Documentation or Contact Us