Everything You Need to Run Your Music Business
Built by music industry veterans who got tired of juggling spreadsheets, email threads, and sticky notes.
Plan Every Release with Military Precision
Stop losing track of deadlines, tasks, and who’s responsible for what. Artalyx gives you complete campaign management from concept to completion.
Key Features:
Timeline Builder
- Drag-and-drop milestone creation
- Custom campaign phases (pre-release, release week, post-release)
- Automatic deadline calculations
- Visual Gantt chart view
Task Management
- Assign tasks to team members
- Set due dates and priorities
- Attach files and notes
- Email reminders for upcoming deadlines
Budget Tracking
- Set budgets by category (manufacturing, promo, advertising)
- Track expenses in real-time
- Monitor spending vs. budget
- Calculate campaign ROI
Templates
- Save successful campaigns as templates
- Clone campaigns for similar releases
- Pre-built templates for albums, EPs, singles, tours
“I’m planning a 3-month album campaign for one of my artists. I need to coordinate with the manufacturer, book a release show, pitch to 100 blogs, and track a $5,000 budget. Artalyx keeps it all organized in one place.”
Build Your Network, Never Pitch the Wrong Person Twice
Your industry contacts are your most valuable asset. Organize them properly with smart tagging, filtering, and interaction history.
Key Features:
Unlimited Tagging
- Tag by genre, region, outlet type, tier
- Custom tags for any categorization you need
- Multi-tag support (one contact, multiple tags)
Smart Filtering
- Filter by any combination of tags
- Save filters for repeated searches
- “Find all A-list blogs in NYC that cover post-punk”
Interaction History
- Log every email, call, meeting
- See when you last contacted someone
- Track pitch status (sent, opened, responded, rejected)
- Never accidentally double-pitch
Import/Export
- Bulk import from CSV (Excel, Google Sheets)
- Export filtered lists
- Merge duplicate contacts
- Preserve all custom fields
Contact Types:
- Blogs & Webzines
- Podcasts
- Playlist Curators
- YouTube Channels
- Radio Stations
- Influencers
- Press & News Outlets
- Booking Agents
- Other Labels
“I need to pitch this shoegaze EP to every blog in the UK that’s covered shoegaze in the past year and is rated A-list or B-list. Artalyx finds them in 10 seconds.”
Send Professional Pitches, Track Results, Never Miss a Follow-Up
Gmail integration means you send from your own email address with full tracking. No third-party services, no “sent via” footers, just professional outreach.
Key Features:
Gmail OAuth Integration
- Secure login through Google (no password storage)
- Send from your actual Gmail address
- Appears in your Gmail Sent folder
- Recipients see YOUR email, not a service
Email Templates
- Pre-built templates for common scenarios
- Personalization variables (artist name, release title, etc.)
- Save your own templates
- Template library by use case
Tracking & Analytics
- See who opened your email and when
- Track link clicks
- Monitor response rates
- Export performance data
Bulk Sending with Personalization
- Send to 100 contacts at once
- Each email is personalized (no “Dear {{name}}” fails)
- Throttled sending (avoid Gmail spam filters)
- Schedule sends for optimal timing
Automated Follow-Ups
- Set follow-up reminders (e.g., “7 days after send”)
- Auto-generate follow-up emails
- Track follow-up sequences
- Stop sequences when contact responds
“I’m pitching 200 blogs about an album release. I need to know who opened it, who clicked the stream link, and who needs a follow-up in a week. Artalyx tracks everything automatically.”
Manage Your Entire Roster from One Dashboard
Every artist gets a complete profile with contracts, releases, contact info, and performance tracking.
Key Features:
Artist Profiles
- Bio, photos, press kit
- Social media links
- Contact information
- Contract details
- Payment information
Release Tracking
- Link releases to artists
- Track release dates and milestones
- Distribution status
- Performance metrics
Contract Management
- Upload and store contracts
- Set contract terms (length, royalty split, territory)
- Expiration reminders
- Renewal tracking
Royalty Calculator
- Set royalty percentages
- Track income by release
- Calculate payments owed
- Export payment reports
Prospect Pipeline
- Track unsigned artists you’re interested in
- Add notes from conversations
- Set follow-up reminders
- Convert prospects to signed artists
“I’ve got 12 signed artists with different royalty rates and contract end dates. Artalyx reminds me when contracts are expiring and calculates exactly what I owe each artist every quarter.”
See Your Entire Operation at a Glance
Visual calendar shows all releases, campaigns, tasks, and deadlines. Never double-book a release week again.
Key Features:
Multiple Views
- Month, week, day views
- List view for dense schedules
- Filter by artist, campaign, or type
Color Coding
- Color by artist
- Color by campaign status
- Color by priority
- Custom color schemes
Google Calendar Sync
- Two-way sync with Google Calendar
- Sync specific calendars only
- Share calendars with team members
Drag & Drop Rescheduling
- Move releases with a click
- Automatically updates all related tasks
- Conflict warnings
Release Density View
- See how many releases are scheduled per week
- Identify scheduling conflicts
- Balance your release calendar
“I almost scheduled two major releases in the same week. The calendar showed me the conflict immediately, and I rescheduled with one drag-and-drop.”
Know Exactly Where You’re Getting Mentioned
Track every review, interview, playlist add, and feature. Measure campaign success with real data.
Key Features:
Coverage Logging
- Log reviews, interviews, features, news mentions
- Rate sentiment (positive, neutral, negative, mixed)
- Add publication tier (A-list, B-list, C-list)
- Attach URLs and screenshots
Performance Metrics
- Total coverage by campaign
- Coverage by outlet tier
- Sentiment analysis
- Engagement metrics (if trackable)
Playlist Tracking
- Track Spotify/Apple/YouTube playlist adds
- Log follower counts
- Estimate stream impact
- Track submission status
Reporting
- Coverage reports by artist
- Coverage reports by campaign
- Export for clients or investors
- Visual charts and graphs
“My client wants to know if the $2,000 they spent on PR was worth it. I show them 15 reviews (3 A-list, 8 B-list, 4 C-list), all positive, plus 5 playlist adds with 50K combined followers. Numbers don’t lie.”
Plan Tours, Track Venues, Coordinate Logistics
Manage tour routing, venue relationships, and live event coordination.
Key Features:
Venue Database
- Store venue contacts
- Capacity, location, tier
- Past show notes
- Payment terms
Tour Planning
- Create tour itineraries
- Link to campaigns
- Track expenses vs. guarantees
- Routing maps
Show Tracking
- Attendance numbers
- Merch sales
- Door splits
- Expenses
“Planning a 20-date tour for one of my bands. I need to track which venues we’ve played before, what the guarantees are, and whether we’re staying profitable. All in Artalyx.”
Coordinate Physical and Digital Distribution
Track manufacturing orders, distribution deals, and inventory.
Key Features:
Manufacturer Management
- Store manufacturer contacts (CD, vinyl, merch)
- Track orders and delivery dates
- Monitor costs
- Upload invoices
Distribution Tracking
- Digital distribution (Spotify, Apple, etc.)
- Physical distribution (wholesale, consignment)
- Territory management
- Revenue tracking
Inventory Management
- Track physical inventory (CDs, vinyl, merch)
- Alert when stock is low
- Cost of goods tracking
“I ordered 500 vinyl from a plant in Czech Republic, 1000 CDs from Italy, and I’m distributing through 3 different companies. Artalyx tracks every order, every delivery date, and warns me when I’m running low.”
Give Clients Real-Time Campaign Visibility
White-label client portals let your clients see campaign progress, coverage, and analytics without giving them backend access.
Key Features:
Read-Only Access
- Clients see their campaigns only
- Can’t edit or delete data
- Custom branding (Business/Enterprise tiers)
Real-Time Updates
- Coverage appears immediately
- Task progress visible
- Budget tracking (optional)
Downloadable Reports
- Export campaign summaries
- Coverage lists with links
- Performance metrics
“My clients used to email me every other day asking for updates. Now they just log into their portal and see everything in real-time. Saves me 5 hours a week.”
Make Decisions Based on Data, Not Guesses
Track what’s working, what’s not, and where to invest your time and money.
Key Features:
Campaign Performance
- Budget vs. actual spend
- Tasks completed on time
- Coverage achieved
- ROI calculations
Email Performance
- Open rates by template
- Click rates by campaign
- Best send times
- Response rates
Contact Effectiveness
- Which contacts convert best
- Response time averages
- Tier performance (A-list vs. B-list)
Custom Dashboards (Pro+)
- Build your own metrics
- Visual charts and graphs
- Export to PDF/CSV
“I discovered that my Thursday morning emails have a 40% higher open rate than Monday afternoon emails. Moved all my sends to Thursday and got 15% more coverage.”
FEATURE MATRIX BY OPERATING MODE
INTEGRATIONS
Connect Artalyx to the tools you already use.
Current Integrations
- ✓ Gmail (OAuth, sending, tracking)
- ✓ Google Calendar (two-way sync)
Planned Integrations
- ⏳ Spotify for Artists (streaming data)
- ⏳ Mailchimp (import lists)
- ⏳ Zapier (connect to 1000+ apps)
- ⏳ QuickBooks (accounting sync)
API Access
(Business/Enterprise)
- ⚡ RESTful API
- ⚡ Webhook support
- ⚡ Custom integrations
SEE IT IN ACTION
Operating Mode Comparison
Choose your mode when you sign up. Enterprise tier can run both Label + Promo simultaneously.
Note: Free tier can choose any operating mode. Starter through Business tiers choose Label OR Promo Mode. Enterprise tier gets Full Mode (both simultaneously).
STILL HAVE QUESTIONS?
Browse our Documentation or Contact Us
